Queries related to incorporation of new company

How can I apply for a Company Name?

A proposed name can be reserved for the purpose of incorporation of a company or change of name of an existing company through the RUN service by logging into the MCA portal along with a fee of Rs. 1000/-.

Further, you may use the SPICe form for the integrated process of name reservation and incorporation of a company.


What is the validity period of the Name approved?

An approved name is valid for a period of

(i) 20 days from the date of approval (in case name is being reserved for a new company) or
(ii) 60 days from the date of approval (in case of change of name of an existing company)


What is the minimum Paid-up Capital at the time of registration of a company?


The minimum paid up capital at the time of registration of a company shall be as follows:

– One Person Company: Re.1/-

– Private Limited Company: Rs.2/-

– Public Limited Company: Rs.7/-


What is the minimum number of subscribers required for registration of a company?

Minimum no. of subscribers for:

One Person Company: One

Private Limited Company: Two

Public Limited Company: Seven

Producer company: Ten


What is the minimum number of directors required to form a company?

Minimum no. of directors for

One Person Company: One

Private Limited Company: Two

Public Limited Company: Three

Producer company: Five


What should I do, if I fail to make payment of challan of SPICe (INC-32) before expiry date?

In such a case, you need to file Form SPICe (INC-32) again but same can be filed only after 15 days from the Challan Date. On attempting to file Form SPICe (INC-32) before the expiry of above said period, the system will give an error message “Form SPICe (INC-32) has already been filed “.


What are the documents to be filed with RoC every year?

Balance Sheet and Annual Return have to be filed every year.

Other documents such as,

Return of Allotment (Form No. Pas-3)

Change of Registered office (Form No. INC-22)

Change among the Directors (Form No. DIR-12)

Charges (Form No. CHG- 1, 9, 4) etc.

have to be filed within the due date from the events taking place in the company as per the Companies Act, 2013.


How do I find Charge ID of Charge registered before MCA21 project?

You may find Charge ID by entering the CIN or foreign company registration number of the company in the “View Index of Charges” service available after logging in MCA portal. System displays all active charges with date of charge creation and amount secured.


My SRN is marked as ‘Defective’. What should I do?

In case of STP forms, for example annual forms MGT-7 & AOC-4, AOC-4 XBRL etc, if there is any defect or incompleteness, same is marked by the RoC as ‘Defective’. You are required to file such form afresh after rectifying the defects/ incompleteness with payment of fee and additional fee, as applicable.


How do I obtain more than one signature in the eForm, which requires multiple signatures?

In eForm with more than signature; it is suggested that the Authorised signatory of the company should first sign the eForm and then send the digitally signed eForm to the next person whose signature is required to be appended in the eForm either through mail. Once the signatures of all the signatories are obtained, the eForm can then be uploaded in the system for submission.
For example, in eForm No. CHG-1 first the authorised signatory of the company can sign; and then send the eForm through e-mail to the Bank representative. It can then be forwarded for certification by a professional, in the same manner.



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